Our Customizable Document Management Services

Converting documents from physical to digital form can benefit your business significantly. It can enable you to reduce costs stemming from document waste, storage and retrieval as well as clear up space in your office or warehouses.

Electronic document management systems are designed to store information in a readily accessible format. These systems are designed to manage scanned paper-based documents as well as electronically stored images.

  • Efficiency and Productivity

    Business processes as simple as storage and retrieval of information can be improved by moving to a qualified electronic document management system. If you have business processes that need to be automated, an electronic document management system can provide that capability.

  • Regulatory Compliance

    Whether you are maintaining compliance with regulations such as HIPAA (Health Insurance Portability and Accountability Act), FACTA (Fair and Accurate Credit Transactions Act) or SOX (Sarbanes-Oxley Act), an electronic document management system can provide audit trails, version control, and access control to ensure you are in compliance.

  • Risk Management

    Paper-based information is more vulnerable to natural disasters than electronic information. An electronic document management system creates a strong disaster recovery plan for your paper-based information as well as your electronic information.

  • Cost Reduction

    Traditional document management strategies can account for as much as 3% of a company’s annual revenue. That can mean up to $300,000 in annual document management costs for a $10 million company. Creating operational efficiencies by electronically managing your documents can create a positive effect on your bottom line.

  • Cloud Management

    Cloud based storage removes the burden of maintaining hardware. Access documents safely from both workstations and mobile devices. When you purchase or lease hardware from Copy R, we offer F/M Audit software at no additional cost that collects usage data from the device itself. This tool saves both time and money associated with collecting the meters from your networked devices.